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OCR and Data Entry Services

Turn scanned pages, photos and paper records into accurate, editable files. We combine OCR software with manual typing and checking, so the text and numbers you get back are correct — not just machine-read.

We deliver Word, Excel, searchable PDF or plain text, for individuals and businesses in the USA, UK and worldwide.

Stack of paper documents marked with colourful tabs, ready for digitising

What we can do

Files we work with

You can send

You get back

How it works

  1. Send a sample of your documents. Tell us the output format you need.
  2. We check readability. Print quality, handwriting and layout decide the method.
  3. You get a quote. Price and delivery time are confirmed first.
  4. We convert, type and proofread. Every page is checked against the original.
  5. You receive the files. Large batches can be delivered in stages.

Documents we digitise

Paper and scanned records turned into searchable, editable data.

Archives and records

Old letters, files and records made searchable.

Tables and price lists

Typed into Excel so they can be sorted and calculated.

Forms and surveys

Filled paper forms entered into a spreadsheet.

Books and booklets

Printed pages turned into editable text.

Handwritten notes

Typed out where the handwriting is readable.

Multilingual documents

Arabic, Hindi, Bengali and other scripts.

What affects the price and delivery time

The quote depends on:

A few pages are often ready within a day. Large batches are scheduled and delivered in stages.

OCR or manual typing?

OCR is fast and works well on clean printed text. Accuracy drops on faint scans, unusual fonts, tables and handwriting — exactly where mistakes are costly. We use OCR where it is reliable and type the rest by hand, then proofread everything.

Prefer to do it yourself?

Want to try it yourself first? Our free OCR tools run in your browser.

OCR PDF

Turn scanned PDFs into text or a searchable PDF.

Image to Text

Copy text from photos, scans and screenshots.

Compress PDF

Make PDFs with photos or scans much smaller.

JPG to PDF

Turn JPG and PNG images into one PDF document.

Frequently asked questions

Our free OCR tool gives you machine-read text instantly. This service adds a person who types, corrects and checks the result, which matters for numbers, tables and poor scans.

Clear handwriting usually, yes. Send a sample so we can check it and quote accurately.

Every page is proofread against the original. Words we cannot read with confidence are marked rather than guessed.

Yes. We agree a schedule and can deliver in stages, with consistent file names.

It depends on the number of pages, density of text, tables and handwriting. Send a sample for a free quote.

Related services

Scanned Document Editing

Clean up and correct scanned pages.

PDF Conversion

PDF to Word and Excel, fixed by hand.

Document Recreation

Rebuild documents as editable files.

Have pages that need to become editable text?

Send your file and tell us what needs to change. You get a clear quote and delivery time before any work starts.